If you have been in the market for some type of time-tracking software, then it is highly likely that your choice has come down to two options – Clockify and Toggl. To help with your decision, we made a detailed comparison of their features, usability, pricing, and integrations so you can quickly see which time-tracking tool is right for you.
Key Takeaways
- Clockify is great for startups and small to medium-sized companies because of its affordability and simplicity. Toggl caters to mid-sized or larger teams with a focus on detailed analytics and advanced integrations.
- Toggl excels in user experience and privacy, offering a user-friendly interface and a no-surveillance policy, making it ideal for companies fostering a trust-based culture.
- Clockify provides cost-effective plans and essential project management tools, making it a strong choice for budget-conscious users, whereas Toggl fetches a higher price because of its advanced features and extensive integration capabilities.
Overview of Clockify vs Toggl
Clockify and Toggl are both known for being high-quality time-trackers. Clockify focuses primarily on time tracking and project management, while Toggl emphasizes timesheets and team management.
While both tools offer essential time-tracking features, their approaches certainly differ. Clockify is known for being affordable and easy to use, while Toggl is more advanced and designed for larger companies that need more complex tools.
What is Clockify?
Launched in 2017 by Nenad Milanovic and Lazar Vujanic, Clockify is a comprehensive time-tracking app. This product was designed to help teams track performance on projects using time entries and stopwatch-based time tracking. It offers a number of key features, including timekeeping, reporting, and project management tools.
Clockify uses a number of surveillance features including GPS tracking, automated screenshots, and force timers, which provide managers with detailed oversight of employee activities. Not all employees will appreciate these features though.
Clockify is accessible for smaller teams and freelancers and allows you to:
- Assign projects
- Categorize time
- Track estimated time
- Set custom rates
This balanced mix of simplicity and control is what makes Clockify such a great option for many companies.
What is Toggl?
Toggl Track is a cloud-based time-tracking tool that was launched in 2006 by Alari Aho and Krister Haav. It is known for being user-friendly and enables employers to track multiple devices from anywhere..
Toggl Track’s key features include:
- Comprehensive productivity and profitability insights
- Integration with various project management tools
- A clear breakdown of time spent on tasks
- Forecasting budgets
- Managing timelines
- Overseeing team activities
This means that it is a powerful tool for many companies and one that can help with time-tracking without compromising employee trust.
User Experience Comparison
Toggl Track offers a user experience that is more intuitive and functional. While Clockify offers a simpler interface, it can feel cluttered and less user-friendly.
Interface and Usability
Designed with user-friendliness in mind, Toggl Track’s interface features:
- Vibrant colors
- Tooltips
- Keyboard shortcuts
- Modern and intuitive design with animations and dynamic transitions
These features make it a product that people actually want to use. Toggl Track also offers the Autotracker feature and offline functionality which means that you can track time while offline and sync it up later on.
Clockify’s interface feels more corporate and dated and some people mention that it is somewhat cluttered. For teams that need an easy-to-use solution, this can be a problem. On a more positive note, Clockify does offer a Team Dashboard that allows managers to see who is working on what in real-time.
Time-Tracking Methods
Both Clockify and Toggl Track offer the following features:
- Manual time entries
- Bulk timesheets
- Kiosk feature for clocking in and out (available across all plans)
All of these features add convenience and flexibility to your time-tracking process.
Toggl Track offers an Autotracker on its desktop app that starts timers based on the time of day or active windows. This simplifies the time-tracking process and can start logging time if an employee forgets to start the timer. This feature is not found in Clockify.
Both tools include a Pomodoro Timer in their free versions which is an incredible tool for promoting structured work intervals. Toggl Track’s integrated Pomodoro Timer seems to be easier to use overall.
Customization Options
Toggl Track allows users to add custom keyboard shortcuts and offers reminders to notify employees when they forget to track their work. Clockify offers customizable project templates in its paid plans but has less organized settings, making customization more challenging compared to Toggl Track.
In short, Toggl Track’s focus on user-friendly customization options means that it is more flexible and adaptable for workers of all kinds.
Analytics and Reporting Features
Improving team productivity and project profitability means getting more out of the data you already have. Both Clockify and Toggl provide features to do so, but Toggl Track offers more detailed and customizable reports.
Report Types
Clockify supports ‘Summary’, ‘Detailed’, and ‘Weekly’ reports which are essential for monitoring team performance and project timelines.
Toggl Track goes a step further by offering a daily or weekly Timeline View. This is in addition to the List View for visualizing time entries.
Custom Dashboards
Toggl Track’s customizable analytics dashboards offer the following features:
- Multiple dashboards with various visualization options and customizable charts.
- Ability to compare time allocation between multiple projects.
- Detailed project management metrics.
Clockify lacks this level of customization as it limits its users to built-in reports. For teams that require in-depth analytics, Toggl Track’s advanced reporting capabilities are a much better choice.
Profitability Insights
Toggl Track shows profit/loss margins for each project and client and with its advanced analytics, it can immediately improve productivity and profitability.
Clockify does not support in-app invoicing as extensively as Toggl Track but it does allow time-tracking and invoice generation across numerous projects.
Privacy and Employee Monitoring
Any time-tracking tool must pay attention to privacy and employee monitoring. Toggl Track prioritizes user privacy with a no-surveillance policy, while Clockify offers productivity monitoring features like GPS tracking and screenshot recording. Not all employees will be on board with this feature.
Surveillance Features in Clockify
Clockify includes GPS tracking and a screenshot recorder which provides managers with detailed oversight. This makes it easy to monitor remote workers and ensure accurate timesheets. Employee permission must be given before tracking their location.
For those who need more extensive surveillance tools, Clockify’s highest plan includes GPS tracking, screenshots, and time log audits at $14.99/user/month.
Toggl’s Privacy Policy
Toggl Track emphasizes trust, transparent communication, and respect for privacy, and because of this, it does not support minute-by-minute screenshots or third-party screen monitoring.
This no-surveillance policy aligns with Toggl’s core values so it is an attractive choice for businesses that value employee trust over strict monitoring.
Integration Capabilities
Toggl Track offers more integrations with third-party apps compared to Clockify, but both platforms provide APIs for custom integrations.
Supported Integrations
Clockify is able to integrate with over 50 web apps, including Google and Outlook calendars. Its Zapier integration allows for easy automation of workflows without any coding knowledge.
Toggl Track supports more than 145 different tools and applications across various categories. These include project management, spreadsheets, and task management so it is a versatile choice for businesses needing broader connectivity.
Custom Integrations
Both Clockify and Toggl Track offer APIs for custom integrations. These allow users to build tailored connections with other tools. Clockify’s open-source extension API makes it easy to create custom integrations specific to their needs. Toggl Track’s API supports advanced automation and custom tool connections.
Pricing Plans
When choosing a time-tracking tool, pricing is always going to be a critical factor. Here are some factors to consider:
- Clockify offers a free plan with unlimited projects and users.
- Toggl’s free plan is limited to 5 users.
- Clockify’s paid plans are generally more affordable.
- Toggl’s advanced features can justify the higher cost.
Free Plan Comparisons
Offering basic time-tracking and project management functionalities with unlimited projects and users, Clockify’s free plan is a great deal. From freelancers to large teams, it is a nice way to start working with advanced time-tracking without incurring any costs.
Toggl’s free plan is limited to only five users but it includes essential features like tracking, projects, and clients. It doesn’t offer as many user seats as Clockify, but it provides a robust set of tools that may meet the needs of smaller companies.
Paid Subscription Tiers
Starting at $4.99 per user, per month, Clockify’s Basic plan includes a lot of features. These include timesheeting, billing, attendance and overtime tracking, invoicing, time off management, and task reminders. The Pro plan, at $9.99 per user, per month, adds surveillance tools, control over team members’ accounts, audit time logs, and a custom subdomain.
Toggl Track’s premium plans start at $10 per user, per month, which can be pricey for a small business. However, the advanced features such as detailed analytics, customizable dashboards, and extensive integrations may make it well worth the cost.
Value for Money
Clockify is recommended for those with limited budgets due to its cost-effective feature set. Toggl Track offers more advanced features but does not provide the same value for money as Clockify.
Pros and Cons
Both Clockify and Toggl have their strengths and weaknesses and the best product for you will depend on your needs and preferences.
Strengths of Clockify
The major strengths of Clockify include:
- Its accessible free-for-ever plan that supports unlimited users
- Its budget-friendly paid options
- Detailed reporting capabilities
- An integrated Pomodoro timer
These features make Clockify a powerful tool for tracking and enhancing team productivity.
Clockify also offers the following features:
- Robust team management tools
- Customizable project templates
- Flexibility and control
For businesses that are looking for an affordable time-tracking solution, Clockify is an excellent choice.
Strengths of Toggl
Toggl Track is renowned for its user-friendly interface and offers the following benefits:
- Allows new users to get started easily
- Offers diverse integration options to connect with a wide range of third-party apps
- A free plan that includes essential time-tracking features
Toggl also offers advanced analytics and reporting features, which provide detailed insights into productivity and profitability. These features are more suited for larger companies that require in-depth analysis to optimize their operations.
Drawbacks of Each App
Clockify’s free plan has a lot to offer when compared to Toggl’s but it doesn’t have a lot of advanced features. Clockify’s advanced surveillance features, such as GPS tracking and screenshot recording may be a problem for some employees who don’t appreciate that level of monitoring.
On the other hand, Toggl’s paid plans are pricey and that can be limiting for small businesses with tight budgets. Toggl’s limited functionality in the free version may not have enough to offer for many companies.
Final Verdict: Which Time Tracking Tool is Better?
It should be noted that both Clockify and Toggl are excellent time-tracking tools though they cater to different needs in the time-tracking software space. Clockify is ideal for freelancers and managers who need an affordable solution. Toggl is better suited for teams that need detailed analytics and extensive integrations.
The decision you make depends on your specific priorities and what you hope to achieve with the purchase of time-tracking software. If you require extensive integrations and advanced features to manage large projects, Toggl will be the way to go. But, if you are looking for a cost-effective solution that is easy to use and provides employee monitoring, then Clockify would be better.
Summary
Both Clockify and Toggl are valuable time-tracking solutions. Clockify’s affordability and comprehensive project management features are great for smaller companies that are restricted by a budget, and Toggl excels in providing detailed analytics and extensive integrations.
Frequently Asked Questions
Which time-tracking tool offers better privacy features?
Toggl Track offers better privacy features with a no-surveillance policy.
Are there free plans available for both Clockify and Toggl?
Yes, both Clockify and Toggl offer free plans, with Clockify’s free plan including unlimited projects and users. Toggl’s free plan is limited to 5 users.
Which tool is more cost-effective for small businesses?
Clockify is the more cost-effective tool for small businesses.
Can I integrate these tools with other applications?
Yes, Toggl supports over 145 different tools and Clockify integrates with over 50 web apps.
Which tool provides better reporting and analytics?
Toggl Track offers more detailed and customizable reporting and analytics features compared to Clockify.
