The Best Time Tracking Software for Real Estate Professionals 2025

Tired of wondering if your real estate team is making the most of their time?

The right time tracking software can transform your agency from a cost center into a productivity powerhouse.

Most agents consistently struggle with generating and following up with quality leads, standing out against more experienced professionals, and balancing their work life balance with often crazy work hours. A time tracking tool can solve all of these problems, quickly giving you the advantage over your competition to convert more leads into sales.

Whether you are the real estate broker for a team of busy agents, juggle multiple property developments, or looking to prove your department’s ROI to upper management, this guide to the best time tracking software for the real estate business will show you exactly how to capture every billable hour while keeping your team happy.

You’ll discover which features matter, how to choose between popular options like FreshBooks and Toggl Track, and, most importantly, how to implement a solution that will make you look brilliant in your next management review.

The Winners

The right time tracking app can significantly boost productivity and time management for real estate professionals. Several solutions offer tailored features to meet the sector’s specific demands.

1. FreshBooks: Best for Real Estate Financial Management
2. Toggl Track: Best for Solo Agents and Small Teams
3. Harvest: Best for Project-Based Real Estate Teams
4. TimeCamp: Best for Automated Time Capture
5. Workstatus: Best for Location-Based Team Management

Key Takeaways – Best Time Tracking Software for Real Estate

• The best time tracking solutions serve different needs for real estate companies: FreshBooks for financial management, Toggl Track for solo agents, Harvest for project teams, TimeCamp for automation, and Workstatus for location tracking.
• While most agents work on commission and are not paid by the hour, time tracking can still be very beneficial for not just the real estate firm but also the individual agent.
• Choose software with automatic time capture, strong mobile features, and seamless integrations. Focus on solutions that provide transparent reporting to demonstrate value to management and investors.
• Successful implementation requires good training, smart project codes, and regular monitoring. The right system will help you prove ROI while keeping your team productive.

Top Time Tracking Software Solutions for Real Estate

#1. FreshBooks: Best for Real Estate Financial Management

If you have ever wanted a time tracker that handles your entire real estate financial workflow, then FreshBooks is your answer. After seeing it in action across multiple real estate firms, many attest that it’s like having a full-time bookkeeper that can juggle multiple properties, clients, and expense tracking all in one place.

Best For: FreshBooks is well-suited for established real estate professionals and agencies needing comprehensive financial management beyond simple time tracking. It’s ideal if you’re handling multiple properties, working with various clients, and need to maintain professional financial records that will impress both your boss and your clients.

Key Features: The real estate game is all about staying organized, and here’s where FreshBooks delivers:

• Comprehensive-time tracking with one-click timer functionality
• Built-in invoicing that converts time logs into professional bills
• Mobile app and Chrome extension for tracking property visits
• Expense tracking that’s actually useful for real estate operations
• Payment processing that clients will thank you for
• Automated receipt capture for those endless property-related expenses

What’s Great for Real Estate Pros: After seeing how real estate teams use this, here’s why it stands out:

• Seamless conversion of time logs to invoices (perfect for consultation hours)
• Robust mobile app that works great during property showings
• Expense categorization that makes tax time less painful
• Client portal that gives you a professional edge
• Time tracking that integrates perfectly with billing
• Detailed reporting that your accounting team will love

What’s Not: Let’s be honest about the limitations:

• Starting at $19/month, it’s pricier than basic time trackers
• The learning curve is steeper than simpler alternatives
• Some features might be overkill for solo agents
• The mobile app can sometimes be finicky with GPS tracking
• Project management features could be more robust for managing projects

Pricing: The Lite plan starts at $19 monthly and includes essential features for real estate professionals. Higher tiers add more sophisticated features, like double-entry accounting and customizable email templates.

#2. Toggl Track: Best for Solo Agents and Small Teams

If you have ever needed a time tracker that’s as mobile as you are, then that’s where Toggl Track shines. Various real estate teams claim it’s the perfect companion for agents who need simplicity without sacrificing functionality. The free plan is surprisingly robust, making it an excellent choice for independent agents or small teams watching their budgets.

Best For: Toggl Track is ideal for solo real estate agents and small teams that need straightforward time tracking without complex financial features. It’s perfect for proving productivity to management while keeping operations lean and efficient.

Key Features: Here’s what matters when you’re running between property showings:

• A one-click timer that works across all devices
• Unlimited time tracking on the free plan
• Offline mode for those basement property tours
• Automatic tracking that catches your work hours
• Tags and projects to organize different properties
• Chrome extension for tracking time on property sites
• Team-friendly features that don’t require extensive training

What’s Great for Real Estate Pros: After seeing how agents use this daily, here’s why it works:

• Simple enough to use between client meetings
• Works offline when you’re in signal-dead properties
• Minimizes payroll errors and disputes
• Perfect for tracking time across multiple listings
• Easy report generation for management reviews
• Seamless syncing across all your devices

What’s Not: Regarding the limitations:

• Limited invoicing capabilities
• Basic project management features make it less ideal for those needing to manage projects comprehensively
• No built-in GPS tracking
• Reporting could be more real-estate-specific
• Limited client management tools

Pricing: The free plan supports up to 5 users with unlimited time tracking. Paid plans start at $9 per user monthly if you need advanced features like billable rates and time estimates.

#3. Harvest: Best for Project-Based Real Estate Teams

Ever wanted to know exactly where your team’s time goes across different property developments? Harvest nails this. Having been a real estate agent myself for a little while (mostly part time), I can tell you that Harvest stands out for its robust project management capabilities and time tracking. It’s particularly good at helping you demonstrate ROI on complex, multi-phase real estate projects.

Best For: Harvest is perfect for real estate teams managing multiple complex projects simultaneously, especially those who need detailed insights into project profitability and resource allocation. It’s ideal if you need to show upper management or investors exactly how time and resources are being spent across different properties or developments.

Key Features: When you’re juggling multiple property projects, here’s what makes Harvest shine:

• Time tracking with project management integration
• Task assignment and employee monitoring capabilities
• Detailed budget tracking against actual time spent
• Comprehensive reporting for project analysis
• Team capacity planning tools
• Expense tracking across projects

What’s Great for Real Estate Pros: here’s the good stuff:

• Keeps projects on budget with real-time cost-tracking
• It makes resource allocation crystal clear
• Generates professional invoices automatically
• Excellent for managing contractor time
• Powerful reporting for stakeholder meetings
• Intuitive interface that teams use

What’s Not: where it falls short:

• Free plan limited to one person and two projects
• Higher price point for larger teams
• No built-in GPS tracking
• Mobile app could be more robust
• Learning curve steeper than simpler alternatives

Pricing: Free for solo users with limited projects. Paid plans start at $13.75 per person per month and have features that justify the investment for project-focused teams.

#4. TimeCamp: Best for Automated Time Capture

Ever wish your time tracking could run on autopilot? That’s TimeCamp’s specialty. Most professions who have used it across multiple real estate operations say this tool clearly shines when it comes to capturing time automatically—perfect for those days when you’re too busy showing properties to remember to hit a timer.

Best For: TimeCamp is ideal for real estate professionals who want their time tracking to happen automatically in the background. It’s particularly suited for teams who need detailed insights into how time is spent across different activities and want to reduce manual tracking.

Key Features: Here’s what makes TimeCamp stand out in the real estate world:

• Automatic time tracking that runs in the background
• Browser activity monitoring for better productivity insights
• Timesheet approvals for team management
• Productivity tracking across different platforms
• Customizable project structures
• Desktop and mobile apps for comprehensive tracking

What’s Great for Real Estate Pros: here’s why it works:

• Captures time even when you forget to start the timer
• It shows exactly where your team’s time is going
• It makes timesheet approvals a breeze
• Helps identify time-wasting activities
• Great for proving productivity to management
• Reduces manual tracking burden

What’s Not: But there are some limitations:

• Limited invoicing capabilities
• Project management features could be more robust
• Some features might feel intrusive to team members
• The mobile app needs improvement
• Learning curve for setting up automatic tracking rules

Pricing: The company offers a free plan for basic time tracking. Paid plans start at $3.99 per user and provide more advanced features like automatic time tracking and team management capabilities.

#5. Workstatus: Best for Location-Based Team Management

Ever wanted to know exactly where your real estate agents are during property showings? Workstatus stands out as a great workforce management tool for tracking mobile workers with its powerful GPS and geofencing capabilities – perfect for managing agents constantly moving between properties.

Best For: Workstatus is ideal for real estate firms managing multiple agents in the field who need precise location tracking and attendance monitoring. It’s perfect for demonstrating to management that your team is efficiently covering its territory and maximizing its time at property sites.

Key Features: When you’re managing a mobile real estate team, here’s what makes Workstatus valuable:

• GPS tracking with geofencing for property site visits
• Automated time tracking that starts when agents enter designated locations
• Real-time location monitoring on an interactive map
• Detailed productivity analytics and reporting
• Mobile apps for both Android and iOS
• Comprehensive timesheet management

What’s Great for Real Estate Pros: heres why property teams care:

• Automatically tracks time spent at property locations
• Provides proof of agent site visits
• It makes payroll calculations straightforward
• Excellent for managing remote and field teams
• Generates detailed performance reports
• Helps optimize agent territory coverage

What’s Not: Of course, its not perfect:

• The mobile app can be sluggish at times
• Interface has a learning curve
• Some features might feel intrusive to agents
• Project management features could be more robust
• Limited invoicing capabilities

Pricing: Plans start at $10 monthly for two users, with the Productivity + Project Management package at $14 monthly for two users and Enterprise options for larger teams over 100 users. A free trial is available to test the features.

Key Features to Look for in Time Tracking Software for Real Estate

Shopping for time tracking software to keep you or your team on track to higher commissions? Let’s look at what really matters for your real estate operation.

Smart Time Capture

You need software that works as hard as your team does. Look for tools with automatic time tracking and offline capabilities—perfect for when agents are showing properties in signal-dead basements or rural areas. Plus, expense tracking that captures everything from mileage to marketing costs.

User Experience That Works

Success depends on adoption, so look for intuitive interfaces that work across desktop, browser, and mobile devices. Your agents need an app that performs reliably, whether they’re at the office or showing properties. Training resources should be readily available to quickly get your team up to speed.

Integration That Makes Sense

Your time tracker should play nice with your existing tools. The best options connect smoothly with your accounting software, CRM, and project management systems. This means less time juggling apps and more time closing deals. Ensure it can handle data exports for those end-of-month reports that management loves.

Security and Control

Keep your data safe while maintaining flexibility. Look for systems offering robust security measures and customizable user roles. You’ll want protected data storage and backup, flexible access controls for different team members, and easy export options for reporting.

Smart Pricing Considerations

While quality tools typically range from $9-12 per user monthly, evaluate the total package, including the features included, the number of users needed, and scalability as you grow. Consider both free and premium options based on your specific needs and budget.

Advanced Features Worth Having

Some extras can make your life easier. Look for project budgeting tools to keep costs in check and predictive analytics to help forecast resource needs. Don’t forget about customizable alerts to keep everyone on track and multi-language support if you’re working with diverse teams.

Overall, the goal isn’t just tracking time – it’s about showing management how efficiently your team operates while making everyone’s job easier.

Benefits of Using Time Tracking Software in Real Estate

Want to make your team more efficient while impressing upper management and investors? Here’s how time tracking software can transform your real estate operations.

Work Smarter, Not Harder

Say goodbye to manual timesheets and hello to automation that works. Time tracking tools handle the tedious stuff automatically and identify inefficient tasks that consume agents schedules, freeing your team to focus on high-value activities like networking and client follow-ups to generate more leads.

Show Your Team’s True Value

Time tracking gives concrete data about who’s doing what and how well they do it. You’ll see exactly where your top performers shine and where others might need a boost, making performance reviews a breeze. Firms can use this data to reward top-performing agents and offer productivity-based incentives – great for retaining your best agents.

This also means better resource allocation and closing deals faster than competitors – the metrics that catch the C-suite’s and investors attention.

Make Money Matters Simple

Here’s where it gets good: Agents can log billable hours for services beyond commissions (like consulting or property management).

If you are a firm, accurate billing becomes automatic, cash flow improves, and tax season becomes less of a headache. Firms can analyze productivity data to optimize staff allocation and control labor costs. Plus, the software helps prevent revenue leakage by capturing all billable hours.

Optimize Your Teams Performance

Many agents end up quitting because of the crazy work hours and grind of showings and client management. A good time tracking tool can help agents prioritize tasks, set boundaries, and avoid burnout by identifying where they are spending too much time. It also enables them to schedule breaks and maintain a healthier balance

Implementation Tips for Real Estate Teams

Let’s talk about getting your time tracking system up and running in a way that’ll make both your team and upper management happy.

Training That Works

Create a central training hub where your team can access automated checklists and practice with real-world scenarios. The goal is simple: get your agents comfortable with automatic tracking so they can focus on what they do best – closing deals. Keep quick reference guides handy, and make sure there’s always someone available for questions.

Smart Project Setup

Think of your project codes as a blueprint for success. Structure them around your core activities – from property viewings and client meetings to contract work and marketing tasks. When set up thoughtfully, these codes become powerful tools for managing timelines and juggling multiple projects while giving management clear visibility into your team’s progress.

Keeping Things on Track

Success leaves clues, and the right metrics tell the story. Track what matters: how long tasks take, your listings-to-meetings conversion, activity patterns, and team performance. These insights help you spot trends and make intelligent adjustments before minor issues become big problems.

Making the Data Work

Turn your tracking data into a success story that resonates with management. Show them the concrete wins: reduced administrative overhead, faster project completion, more intelligent resource allocation, and clear productivity gains. Use historical data to demonstrate improvement and forecast future needs.

Monthly reviews keep everyone aligned while generating metrics that make management take notice. Remember, it’s not just about tracking time—it’s about proving your team’s growing efficiency and productivity.

Real Estate Time Tracking Software: The Bottom Line

Time tracking isn’t just about watching the clock – it’s about transforming your real estate department into a productivity powerhouse. Whether you choose FreshBooks for comprehensive financial management, Toggl Track for solo agents, or Workstatus for location-based team management, the right software can help you capture every billable hour while keeping your team happy and efficient.

While most agents work on commission and are not paid by the hour, time tracking can still be very beneficial for not just the real estate firm but also the individual agent who needs to optimize their time to make more sales.

Also, success isn’t just about picking the right tool but smart implementation. Start with clear training, set up thoughtful project codes, and consistently monitor your metrics. Your next management review could showcase impressive productivity gains, better resource allocation, and clear ROI on every property deal.

Ready to transform your team’s productivity? Pick your solution and get started today – your next closing deal may come from the work you put into tracking now.

Frequently Asked Questions