Looking to find the best time tracking software that integrates with QuickBooks?
Letโs be honest – managing employee time tracking while keeping your QuickBooks Online account accurate is probably not why you got into HR.
But hereโs the thing: picking the correct solution can be your secret weapon for getting noticed by leadership. You will cut payroll processing time in half (imagine what you could do with those extra hours!) and eliminate those dreaded timesheet errors that make you look bad in front of the CFO.
Whether youโre working with a tight budget or need all the bells and whistles, weโve tested the top options to help you find a solution thatโll make your life easier and your resume stronger.
The Winners
Too long to read? After lots of research and reviewing, these are our best recommendations for HR teams looking for a time tracker to integrate with QuickBooks:
- Connecteam – Best for Overall Time Tracking
- Homebase – Best for Small Businesses
- Clockify – Best Free Time Tracking Software for QuickBooks
- BigTime – Best for Project Management
- QuickBooks Time (formerly TSheets) – Best for Mobile Time Tracking
- Time Tracker by eBillity – Best for Legal Professionals
- TMetric – Best for Freelancers and Remote Teams
Key Takeaways
- The right QuickBooks time tracking integration can simultaneously cut your payroll processing time in half, help you track employee hours and prevent costly timesheet errors all while being affordable and customer support rich.
- Youโve got flexible options: Connecteam offers comprehensive features at $29 monthly, while Homebase provides a solid free plan for small teams.
- Whether you need a free solution like Clockify or specialized tools for legal work and project management, thereโs an option that fits your needs.
- Adding a time tracking integration to your QuickBooks makes alot of sense considering the automated data flow, accuracy, and smoother management of timesheets you will get.
What is QuickBooks?

Honestly, Im not sure who hasn’t heard of Quickbooks. But if its new to you, heres what you need to know.
QuickBooks is a fairly popular accounting software developed by Intuit that helps small and medium-sized businesses manage their financial operations.
It comes with tools for bookkeeping, invoicing, payroll, expense tracking, tax preparation, and more. You can find it available in desktop and cloud-based versions (QuickBooks Online).
Generally people really like it because it’s designed for non-accountants to use easily. It comes with invoicing, tracking expenses, financial reports, inventory management, and payroll features to make you look like a pro. It can integrate with your favorite tax prep service tool or practically any other software you want (like time trackers which we will be discussing shortly).
On the other hand QuickBooks does have a drawbacks, namely the cost which can be expensive. Also, it does take some time to learn, and customer service can be lacking at times. If you don’t like all your data being on the cloud then you may some reservations.
Overall, people love the value QuickBooks offers for their businesses, which depends on the size, complexity, and specific needs of the organization.
Criteria for Selecting Time Tracking Software with QuickBooks Integration

So what really matters when picking your QuickBooks time tracking solution? While all these options claim to work with QuickBooks, you need one that truly makes your accounting life easier, not just another system to babysit.
#1. QuickBooks integration has to be flawless.
Weโre talking about syncing perfectly with both Online and Desktop versions because the last thing you need is your CFO asking why the labor costs donโt match the timesheets.
#2. Does it let you control the flow of data?
The best solutions let you control exactly how and when data moves between systems – whether thatโs real-time updates for tight expense tracking or batch processing for your weekly payroll runs. Pay special attention to field mapping (thatโs how your time tracking categories match up with QuickBooks entries). Getting this right means you wonโt be playing detective when itโs time to reconcile accounts.
#3. Tracks time entries well
The best solutions also allow you to efficiently track employee time, ensuring accurate payroll processing and minimizing manual data entry.
#4. Easy to learn and use
Think about your team first. They need something they can learn without constant hand-holding. The interface should be intuitive enough that youโre not fielding โHow do I clock in?โ questions every Monday morning.
And since weโre talking about payroll data here, you want rock-solid security features and clear rules about who can access what.
#5. Includes GPS and location tracking
For your mobile teams, GPS tracking is a game-changer. Youโll want a system that works offline, too. What you don’t want is angry calls from field workers who canโt clock in due to spotty service. When it syncs back up with QuickBooks, all that data should flow right where it belongs, with timestamps and locations intact.
#6. Offers good value for the price
Now, about the money side. Donโt just look at the sticker price – dig into whether they charge per user or location. Watch out for those sneaky startup fees, and think about how costs will scale as your team grows.
Pro tip: check if the QuickBooks integration comes standard or costs extra – some vendors charge a premium for this essential feature.
#7. Top tier customer service
Customer support matters more than you think. When payroll is due, and somethingโs not syncing right, you want someone whoโll pick up the phone fast and actually understand both your time tracking AND QuickBooks issues.
Look for vendors who promise clear uptime stats and offer solid training resources. Your team leads will thank you when they can pull their custom reports without contacting you for help.
#8. Integrates automation and techy features
Finally, think automation. Every manual task you can eliminate is time back in your day for more strategic work. The best systems let you customize how data flows between your time tracker and QuickBooks, so you can set it up once and let it run. Your CFO will love seeing fewer errors in the books, and youโll love spending less time playing middleman between systems.
Best Overall Time Tracking Software for QuickBooks
#1 Connecteam – Best for Overall Time Tracking

When it comes to QuickBooks integration, Connecteam stands head and shoulders above the rest. The seamless QuickBooks sync means your time tracking and accounting systems actually talk to each other (no more manual data entry!).
It’s not crazy to imagine HR managers going from spending their Fridays drowning in timesheet corrections to effectively automating the entire process.
The software doesnโt just track hours and sync perfectly with QuickBooks – it gives you the kind of detailed reports that make workforce planning and cost analysis straightforward and reliable. Youโll be able to show precisely how automating these processes improves accuracy and saves valuable time across departments.
The QuickBooks Time mobile app further enhances this integration by allowing employees to clock in and out from their mobile devices, making it easier to track employee hours on the go.
What Makes It Great for QuickBooks:
The QuickBooks link sends timesheet data straight to payroll, which means faster, more accurate payments. Key tools include:
- GPS time tracking with location limits
- One-touch clock in/out
- Team schedules and task lists
- Clear performance reports
- Team chat tools
- Organization charts
Connecteam is best suited for smallโto mid-sized retail, construction, and healthcare companies. These businesses need simple mobile tools to track fieldwork. While some big companies might want more advanced features, and small teams might find it has more tools than they need, most users find it hits the sweet spot.
Pricing
The software shines with its mobile app, fair prices, and many customization options. Small teams get a free plan for up to 10 users, while larger groups pay $29 monthly for up to 30 users. Only the paid plans include the full QuickBooks integration capabilities.
New users can try all premium features free for 14 days. The software works with QuickBooks Online and Desktop, making it a smart pick for most businesses needing reliable time tracking.
#2 Homebase – Best for Small Businesses

Homebase is your go-to if you’re running a small business and need QuickBooks integration without breaking the bank. What makes it special is that they give you a free plan for one location with up to 20 employees. Yes, really – and we’re not talking about a stripped-down version either.
Think of it as your small business command center. The QuickBooks Online Plus integration is particularly sweet – it sends your timesheet data straight to payroll without any fuss. No more spending your Sunday nights manually entering time data into QuickBooks.
Plus, your team gets multiple ways to clock in, whether they prefer using their phones, a web browser, or a tablet set up as a time clock kiosk.
What Makes It Great for QuickBooks:
Over 100,000 businesses trust Homebase, and here’s what you get even on the free plan:
- Time tracking that knows where your team is clocking in from (thanks to GPS)
- A scheduling tool that makes sense
- Break management that keeps you compliant
- Reports that show exactly where your labor costs are going
- A team communication system that keeps everyone in the loop
- PTO tracking without the spreadsheet headaches
- Overtime calculations that won’t make your head spin
Pricing:
When it comes to pricing, Homebase keeps it simple with four options:
- Basic: Free for 1 location (yes, really – up to 20 employees)
- Essentials: $24.95 per location monthly
- Plus: $59.95 per location monthly
- All-in-One: $99.95 per location monthly
Do you need payroll, too? Add it to any plan for $39 monthly plus $6 per employee. The location-based pricing is perfect if you’re running a single shop, though costs can add up if you have multiple locations.
Want to try all the premium features? They’ll let you test-drive the All-in-One plan free for 14 days. Since the basic plan never expires, you can take your time deciding if the premium features are worth the upgrade. Homebase hits that sweet spot of powerful features and reasonable pricing for small businesses just getting their systems in order.
#3 Clockify – Best Free Time Tracking Software for QuickBooks

Clockify is highly recommended for businesses and freelancers looking for a free yet effective time tracking tool. This versatile software integrates smoothly with QuickBooks, making it an excellent option for startups and budget-conscious users. In a nut shell, Clockify lets users track time without any cost, providing basic yet essential time tracking features.
Teams can track time through:
- Web browsers
- Desktop apps
- Mobile apps on iOS and Android
- Time clock kiosks
Clockify stands out as the top free time tracking software for QuickBooks users. The software tracks time to the second and costs nothing, and there are no limits on users or projects.
What Makes It Great for QuickBooks:
A standout feature of Clockify is its ability to transfer time entries to QuickBooks, ensuring a seamless integration process. This integration syncs employees and customers between Clockify and QuickBooks, enabling accurate billing and invoicing without additional manual data entry.
The software offers other key features at no cost:
- Second-by-second time tracking
- Project and task tracking
- Client management
- Multi-platform access (web, desktop, mobile)
- Basic project management tools
- Detailed time reports
Pricing:
The free plan includes all core features without time limits or user caps. This makes Clockify perfect for startups, freelancers, and growing companies that want solid time tracking without extra costs. The software works equally well for small teams and large companies needing detailed project time tracking.
#4 BigTime – Best for Project Management

BigTime is your heavyweight champion in managing complex projects while keeping QuickBooks happy. This is your solution if you’re juggling multiple professional service projects and need to track every billable minute.
What Makes It Great for QuickBooks:
So why does it shine with QuickBooks? Your time entries flow directly into QuickBooks Online and Desktop without the usual headaches.
- Need to customize how different projects bill time? No problem.
- Want real-time budget tracking? You’ve got it.
Plus, when it’s invoice time, you can pull in all those tracked hours and expenses with custom branding that makes your firm look polished.
Here’s where BigTime really flexes its project management muscle:
- Custom project dashboards that show you exactly what you need to see
- Budget tracking that warns you before things get out of hand
- Resource planning that helps you assign the right people to the right projects
- Multi-currency support for your international clients
- DCAA compliance tools (government contractors, we see you)
- Gantt charts that make sense
- Workflow tools that keep everyone moving in the right direction
Pricing:
The pricing comes in three flavors:
- Essentials: $20 per user monthly (great for basics)
- Advanced: $35 per user monthly (adds more project tools)
- Premier: $45 per user monthly (all the bells and whistles)
BigTime shines for professional service firms – we’re talking architecture, engineering, IT services, consulting, you name it. The mobile app lets you review and approve time and expenses from anywhere (because we know you’re not always at your desk).
And here’s the best part: everything from time tracking to project management to expenses lives in one system, feeding seamlessly into QuickBooks. No more juggling three different tools to get one complete picture.
#5 QuickBooks Time (formerly TSheets) – Best for Mobile Time Tracking

Yes, being built by the QuickBooks team means the integration is as seamless as it gets. If you’ve got teams in the field and need to know who’s working where, this is your solution.
You know how field workers always say their time tracking app ‘didn’t work’ or ‘couldn’t connect’? QuickBooks Time tackles this head-on with a reliable mobile app. Clock-ins capture GPS locations automatically, and everything syncs directly to your QuickBooks payroll without any extra steps. No more wondering if someone was at the job site when they said they were.
What Makes It Great for QuickBooks:
Here’s what makes their mobile features particularly powerful:
- Real-time GPS tracking that shows you exactly where your team is working
- Geofencing that automatically reminds workers to clock in when they reach the job site (goodbye, forgotten time entries)
- Face recognition for clock-ins (so nobody can clock in for their buddy)
- A kiosk mode with PIN security for shared devices
- Break and overtime monitoring that keeps you compliant
- The ability to attach job site photos to time entries (perfect for progress documentation)
Mileage tracking is a nice bonus, especially if you have team members who bounce between job sites. Your project managers can pull up a map view anytime to see who’s working where and optimize team dispatching on the fly.
Pricing:
When it comes to pricing, you’ll need QuickBooks Online, and there are two options:
- Premium: $20 base fee + $8 per user monthly
- Elite: $40 base fee + $10 per user monthly (adds advanced features)
Here’s what sets it apart: the connection with QuickBooks Payroll is instant – no setup gymnastics required. Just turn it on and watch your time tracking data flow smoothly into payroll processing.
Want to take it for a spin? They offer a 30-day free trial, so no credit card is needed. For businesses with remote workers or field teams, having time tracking this tightly woven into QuickBooks is hard to beat.
#6 Time Tracker by eBillity – Best for Legal Professionals

If you’re managing a law firm’s time tracking and QuickBooks, Time Tracker by eBillity may be singing your tune. This isn’t just another time tracking tool – it’s built specifically for legal professionals who need to track every billable minute and keep their QuickBooks records audit-ready.
What makes it perfect for legal teams? It handles those legal-specific headaches that generic time trackers just don’t get:
- Generates invoices in LEDES and LAA formats (because your clients require these)
- Runs conflict checks to keep you compliant
- Creates realization reports that show you exactly how billable time converts to revenue
- Manages multiple billing rates (because not all hours are billed equally)
- Tracks time by matter (not just by project)
- Handles trust accounts without breaking a sweat
- Sends automated billing reminders (so you don’t have to play collections)
What Makes It Great for QuickBooks:
The QuickBooks integration is where things get really smooth. Time entries and billing data flow automatically into your accounting system, and you can set up custom invoice templates that match your firm’s branding.
Whether you’re tracking billable hours for a complex litigation case or monitoring non-billable administrative time, everything syncs perfectly with QuickBooks.
What really matters for law firms is that you can set different billing rates for various types of work, and it all flows correctly into QuickBooks. Your paralegals, associates, and partners can each have their rates, and the system knows exactly how to handle it.
Plus, when it’s time for an audit, you’ve got clear financial records that show exactly where every billable minute went.
Pricing:
Price-wise, they keep it straightforward with three options (and you’ll save 20% if you pay annually):
- Time Tracker Plan: $9.60 per user monthly
- Time Tracker Premium Plan: $15 per user monthly
- LawBillity Plan: $30 per user monthly (this is the one with all the legal-specific features)
#7 TMetric – Best for Freelancers and Remote Teams

TMetric helps freelancers and remote teams track time and manage projects through QuickBooks. The software syncs time data directly with QuickBooks Online and Desktop, making billing and payroll simple for distributed teams.
We also like that the simple interface helps teams start tracking time quickly, while detailed reports give managers the insights they need to run distributed teams effectively.
What Makes It Great for QuickBooks:
Key features include:
- Real-time time tracking with automatic idle detection
- Project cost tracking and budget management
- Client portal for project transparency
- Multi-device support with offline tracking
- Custom billing rates per project and client
- Automated timesheet approvals
TMetric works best for freelancers, agencies, and companies with remote workers who need clear visibility into project time and costs. The QuickBooks integration automatically moves time entries, project data, and billing information between systems, cutting down on manual work.
Pricing:
The software offers three pricing options with monthly per-user rates:
- Free: Basic time tracking for solo users
- Professional: $5 per user for advanced features
- Business: $7 per user for full enterprise tools
New users can test all features with a 30-day free trial.
Benefits of Integrating Time Tracking Software with QuickBooks

The truth is connecting your time tracking to QuickBooks can be a huge a game-changer for your day-to-day. Why?
1. Seamless data flow
Beyond saving you from the dreaded copy-paste between systems, this integration is your ticket to spending less time checking timesheets and more time on the strategic work that gets noticed by your boss.
2. Accuracy
More accuracy means no overtime calculation headaches. The system handles all the math, separating billable from non-billable hours without breaking a sweat.
When payroll time comes around, you’re not just faster – you’re bulletproof. Those automated timesheet approvals and quick invoice generations mean you can take a lunch break on payroll day.
3. Real time project budget tracking
Project managers, this one’s for you: Imagine having real-time budget tracking that doesn’t require three different spreadsheets and a prayer. You’ll see exactly where your project costs stand, who’s working on what, and how efficiently your resources are being used.
No more waiting until month-end to discover you’ve blown past your budget – you’ll catch it before it happens.
4. Easier team management
PTO tracking? Automated. Break management? Covered. Approval workflows? Streamlined. Plus, with GPS location verification and flexible clock-in options, you’ll know your team is where they should be without playing hall monitor. Your employees get the flexibility they want, and you get the accountability you need.
5. Insights and analytics you didn’t know
Here’s where it gets really good – the reporting. We’re talking about the kind of insights that make you look like a data nerd in your next leadership meeting.
Want to know project progress? Got it. Employee productivity patterns? Check. Client billing trends? It’s all there, and you can customize these reports to answer exactly what your boss is asking for.
Bottom line?
This integration isn’t just about making your life easier (though it definitely does that). It’s about transforming how your organization handles time tracking and project management. Your accounting team gets clean, accurate data. Your project managers get real-time insights. Your employees get a system that works for them. And you? You get to be the person who made it all happen.
How to Implement Time Tracking Software with QuickBooks
Implementing time tracking software with QuickBooks follows a simple process that improves business operations.
First, connect your app to QuickBooks through API credentials or an integration plugin. Then, set up your jobs and customers using the time tracking app to match your QuickBooks data.
Next, set your company’s pay schedule to match your payroll dates. Choose how your team will track timeโthrough web browsers, mobile devices, or fixed-time clock kiosks. After the basic setup, add your team members to the system and set their permissions for time tracking.
Use the scheduling tools to let your team know their shifts and when to clock in. This organized approach helps businesses use their new time tracking system quickly and effectively. The proper setup ensures your team can track hours accurately while keeping your QuickBooks records current.
The Bottom Line
Finding the right time tracking software for QuickBooks can make a real difference in your daily operations. It can cut payroll processing time in half and eliminate frustrating timesheet errors.
After thorough testing, here are our recs:
- Connecteam emerges as our top pick, combining powerful mobile features with reasonable pricing at $29 monthly.
- Homebase provides a free basic plan perfect for small businesses, while Clockify offers a solid, no-cost option for teams of any size.
- For specific needs, TMetric is streamlined for remote team management.
- BigTime has comprehensive project oversight capabilities.
- Time Tracker by eBillity provides specialized features for legal teams that simplify tracking billable hours.
- QuickBooks Time excels at mobile tracking
Ready to streamline your QuickBooks workflow and boost team productivity? Start with Connecteam’s free trial to see how automated time tracking can work for your organization. Whether you manage a small team or oversee complex projects, you’ll find an option that matches your requirements in this list.
Frequently Asked Questions
What features should QuickBooks time tracking software include?
Time tracking software needs GPS location tracking, mobile apps, custom reporting, and automatic data syncing with QuickBooks. The system should support QuickBooks Online and Desktop versions while offering effective user permissions and strong data security.
Which free-time tracking tools work with QuickBooks?
Clockify offers free unlimited time tracking that syncs with QuickBooks Online. While it handles basic time tracking and reporting well, it doesn’t include payroll features. Homebase also provides a free plan for one location with up to 20 employees.
How does time tracking software improve QuickBooks workflow?
Time tracking software halves payroll processing time by automating timesheet syncing and reducing data entry errors. It speeds up invoice creation, simplifies project cost tracking, and provides detailed reports for better business decisions.